In our last post, we discussed three of the unspoken rules of printer etiquette. Just like the rules governing the office kitchen, there are many things you should be keeping in mind when using the printer in your office. Here are three more printing etiquette rules to help you keep the peace with your coworkers.
Don’t Leave your Stuff Behind
When you make prints, be sure that you are picking them up promptly. If you leave your prints for too long, someone will inevitably try to print something, and then accidentally pick up your prints along with theirs. Once they get back to their desk and realize what happened, they will have to sort through and separate their prints from yours and go all the way back to the printer to return the prints they didn’t make. Save time for others and get your prints as soon as you print them.
Don’t Take Someone Else’s Prints
Let’s say someone else just broke the “don’t leave your prints behind” rule. What should you do? When you pick up your prints, look through each page at the machine to make sure you are not taking anyone else’s prints from the tray. It only takes a few seconds and saves a lot of confusion. This trick will save you time, and it will save the other person the worry that comes with going to the printer only to find their documents are gone.
Report Issues with the Printer Right Away
No one wants to deal with a broken printer, and you shouldn’t be expected to fix every problem you encounter. However, if you notice that the printer is not functioning correctly, you should report it right away to save everyone the trouble of figuring it out for themselves.